Privacy Policy

Effective Date: August 31, 2026

VenturaX Network Hub (“VenturaX,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you interact with VenturaX Network Hub, including through our website, events, conferences, mentorship programs, workshops, community initiatives, surveys, newsletters, vendor and sponsorship activities, social media, and other programs and services.

Contents

1. About VenturaX Network Hub
2. About This Privacy Policy
3. Personal Information We Collect
4. How We Collect Personal Information
5. How We Use Your Personal Information
6. Consent and Our Basis for Using Personal Information
7. How We Share Your Personal Information
8. Events, Photography and Video
9. Marketing and Communications
10. Retention and Protection of Personal Information
11. Service Providers and International Processing
12. Your Privacy Rights and Choices
13. Third-Party Websites and Services
14. Changes to This Privacy Policy
15. Contact Us

1. ABOUT VENTURAX NETWORK HUB

VenturaX Network Hub is a community organization based in Calgary, Alberta, Canada.

Our mission is to empower entrepreneurs and aspiring entrepreneurs by providing access to practical business knowledge, mentorship, resources, networks, community, and opportunities that support business development and sustainable growth.

Our activities may include entrepreneurship conferences, workshops, mentorship programs, networking events, community-building initiatives, business education, vendor opportunities, surveys and research, partnerships, and other programs designed to support entrepreneurs.

For the purposes of this Privacy Policy, “VenturaX,” “we,” “us,” and “our” refer to VenturaX Network Hub.

2. ABOUT THIS PRIVACY POLICY

Your privacy is important to us.

This Privacy Policy describes how VenturaX Network Hub handles personal information when you:

• register for or attend our events, conferences, workshops, or programs;
• participate in our mentorship or entrepreneurship initiatives;
• join our mailing lists or community communications;
• complete surveys, feedback forms, applications, or questionnaires;
• apply to participate as a vendor, volunteer, mentor, mentee, speaker, partner, or sponsor;
• communicate with us by email, telephone, social media, messaging platforms, or other channels;
• make a payment or purchase relating to one of our programs or events;
• visit or interact with our website or other online platforms; or
• otherwise interact with VenturaX Network Hub.

By providing personal information to us, you acknowledge that it will be handled in accordance with this Privacy Policy and applicable Canadian privacy laws.

3. PERSONAL INFORMATION WE COLLECT

The personal information we collect depends on how you interact with VenturaX.

Contact and Registration Information

We may collect information such as:

• name;
• email address;
• telephone number;
• city or location;
• organization or business name;
• job title or professional role; and
• information necessary to register you for an event, program, workshop, or other VenturaX activity.

Entrepreneur and Program Information

If you apply for or participate in a VenturaX entrepreneurship, mentorship, business-support, or community program, we may collect information about:

• your business or business idea;
• stage of business;
• industry or sector;
• business goals and challenges;
• mentorship interests or needs;
• professional experience; and
• other information relevant to determining eligibility, matching participants, delivering the program, or evaluating its impact.

We will only request information that we reasonably believe is necessary for the relevant program or activity.

Vendor, Speaker, Mentor, Volunteer, Partner and Sponsor Information

If you participate in a VenturaX initiative in one of these capacities, we may collect information such as your name, contact information, biography, professional information, business information, social media handles, photographs, logos, and other information required to coordinate or promote your participation.

Survey and Feedback Information

We may collect information you voluntarily provide when completing surveys, questionnaires, evaluations, feedback forms, applications, testimonials, or similar materials.

Where possible, we may use aggregated or de-identified information when reporting program outcomes.

Communications Information

When you communicate with VenturaX, we may retain information contained in your correspondence, including emails, messages, inquiries, requests, feedback, and records relating to our interactions with you.

Payment and Transaction Information

Some VenturaX programs, vendor opportunities, events, or services may involve payments.

Payments may be processed through third-party payment processors, registration platforms, financial institutions, or other service providers. VenturaX generally does not directly store complete credit or debit card information processed through these providers.

Those third parties may collect and process payment information according to their own privacy policies and terms.

Event Photography and Video

Our conferences, networking events, workshops, and other public or community activities may be photographed, filmed, livestreamed, or otherwise recorded.

Please see Section 8 for additional information.

4. HOW WE COLLECT PERSONAL INFORMATION

We may collect personal information:

• directly from you when you register, apply, subscribe, purchase, complete a form, or communicate with us;
• when you participate in a VenturaX event, mentorship program, workshop, survey, or community initiative;
• through event registration, ticketing, survey, payment, email, or other technology platforms that we use;
• from organizations or individuals you have authorized to provide information to us;
• through our website and online services, where applicable; and
• from publicly available sources where appropriate and permitted by law.

5. HOW WE USE YOUR PERSONAL INFORMATION

VenturaX may use personal information to:

• register you for events, conferences, workshops, mentorship programs, and other initiatives;
• administer and deliver our programs and services;
• communicate important information about programs or events for which you have registered;
• respond to inquiries, questions, feedback, and requests;
• manage relationships with participants, mentors, mentees, speakers, vendors, volunteers, sponsors, partners, and other stakeholders;
• match mentors and mentees or connect entrepreneurs with relevant resources and opportunities;
• process transactions and maintain appropriate financial and administrative records;
• send newsletters, event announcements, program opportunities, and other communications where permitted;
• conduct surveys and evaluate the effectiveness and impact of our programs;
• understand the needs of the entrepreneurial communities we serve;
• prepare reports for internal planning, funders, sponsors, partners, or other stakeholders, where appropriate;
• improve our events, programs, services, communications, and community initiatives;
• maintain the security and integrity of our systems, programs, and activities;
• prevent fraud, misuse, or unlawful activity;
• comply with legal, regulatory, contractual, funding, accounting, and reporting requirements; and
• carry out other purposes that we identify to you at or before the time the information is collected.

Where reasonable, reports and statistical information about our programs will be presented in aggregated or de-identified form rather than identifying individual participants.

6. CONSENT AND OUR BASIS FOR USING PERSONAL INFORMATION

VenturaX collects, uses, and discloses personal information in accordance with applicable privacy laws.

Depending on the circumstances, we may obtain your consent expressly, such as through a registration form, application, consent form, subscription, or other affirmative action.

In other circumstances, consent may be implied based on your actions and the reasonable expectations associated with your interaction with VenturaX.

We may also collect, use, retain, or disclose personal information without consent where permitted or required by applicable law.

You may withdraw your consent to certain uses of your personal information, subject to legal, contractual, and reasonable notice requirements. Withdrawing consent may affect our ability to provide certain programs, services, communications, or opportunities to you.

7. HOW WE SHARE YOUR PERSONAL INFORMATION

VenturaX does not sell or rent your personal information.

We may disclose personal information where reasonably necessary to operate our organization and deliver our programs, including to:

• service providers that assist with event registration, email communications, surveys, technology, website hosting, payment processing, accounting, marketing, or other operational services;
• event venues and event-service providers where information is reasonably necessary to deliver an event;
• program facilitators, mentors, speakers, or partners where necessary to administer a program or activity;
• professional advisers such as accountants, lawyers, auditors, or consultants;
• funders, sponsors, or community partners where required for legitimate reporting purposes, preferably using aggregated or de-identified information where individual identification is unnecessary; and
• government authorities, regulators, law enforcement agencies, courts, or other parties where disclosure is required or permitted by law.

Our service providers are expected to use personal information only for the purposes for which it has been provided and to protect it appropriately.

We will not provide participant contact lists to sponsors, vendors, or other third parties for their independent marketing purposes without appropriate consent.

8. EVENTS, PHOTOGRAPHY AND VIDEO

Photography and video are important parts of documenting and promoting VenturaX’s community activities and impact.

Photography, video recording, interviews, and other media may occur at VenturaX conferences, workshops, networking events, and other activities.

Where appropriate, we will notify attendees that photography or recording will take place. Photographs and recordings may be used for purposes such as:

• VenturaX’s website;
• social media;
• newsletters;
• event recaps;
• promotional and educational materials;
• reports and presentations;
• grant, sponsorship, or impact reporting; and
• promotion of future VenturaX programs and events.

Where an individual’s image, interview, testimonial, or story will be used in a more prominent or individualized manner, VenturaX may obtain additional consent where appropriate.

If you have concerns about being photographed or recorded at a VenturaX event, please speak with a VenturaX representative or contact us using the information below.

9. MARKETING AND COMMUNICATIONS

If you subscribe to our mailing list, join our community communications, register for certain programs, or otherwise consent to receive communications from VenturaX, we may send you information about:

• upcoming events and conferences;
• workshops and mentorship opportunities;
• entrepreneurship resources;
• community initiatives;
• funding or business opportunities;
• VenturaX news and announcements; and
• other information that may be relevant to our entrepreneurial community.

We aim to send electronic marketing communications in accordance with applicable Canadian laws.

You may unsubscribe from promotional email communications by using the unsubscribe mechanism provided in the message, where available, or by contacting us at venturaxnetworkhub@gmail.com.

Even if you unsubscribe from promotional communications, we may still contact you with necessary administrative or transactional information relating to an event, program, transaction, or relationship you have with VenturaX.

10. RETENTION AND PROTECTION OF PERSONAL INFORMATION

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected and to meet applicable legal, accounting, contractual, funding, reporting, or administrative requirements.

The appropriate retention period depends on factors such as:

• the nature and sensitivity of the information;
• the reason the information was collected;
• legal and regulatory requirements;
• contractual or funding obligations; and
• whether the information may be required to establish, exercise, or defend a legal claim.

When personal information is no longer reasonably required, we may securely delete, destroy, or anonymize it.

VenturaX uses reasonable administrative, organizational, and technical safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

11. SERVICE PROVIDERS AND INTERNATIONAL PROCESSING

VenturaX may use third-party technology and service providers to operate our programs, website, communications, surveys, registrations, payment processing, data storage, and other activities.

Some of these providers may store or process information outside Alberta or outside Canada.

As a result, personal information processed by these providers may be subject to the laws of the jurisdiction in which it is stored or processed and may, where legally permitted, be accessible to courts, law enforcement, or government authorities in that jurisdiction.

We take reasonable steps to select service providers that maintain appropriate privacy and security practices.

12. YOUR PRIVACY RIGHTS AND CHOICES

Subject to applicable law, you may request to:

• access personal information that VenturaX holds about you;
• correct inaccurate or incomplete personal information;
• withdraw consent to certain uses of your personal information;
• unsubscribe from marketing communications; or
• ask questions about how your personal information has been collected, used, disclosed, or retained.

Certain information may need to be retained despite a deletion or withdrawal request where required for legal, contractual, accounting, funding, security, or other legitimate purposes permitted by law.

We may need to verify your identity before responding to a request involving your personal information.

If you have a concern about our privacy practices, we encourage you to contact VenturaX first so that we can address the matter.

You may also have the right to contact the appropriate privacy regulator if you believe your privacy rights have not been respected.

13. THIRD-PARTY WEBSITES AND SERVICES

VenturaX may provide links to or use third-party websites, social media platforms, registration systems, payment processors, survey platforms, or other external services.

These third parties operate independently from VenturaX and may have their own privacy policies and practices.

We encourage you to review the privacy policies of third-party services before providing personal information to them.

14. CHANGES TO THIS PRIVACY POLICY

VenturaX Network Hub may update this Privacy Policy from time to time to reflect changes to our programs, practices, technologies, legal requirements, or organizational activities.

When significant changes are made, we may provide notice through our website, email communications, or other appropriate channels.

The effective date displayed at the top of this Privacy Policy indicates when the current version came into effect.

We encourage you to review this Privacy Policy periodically.

15. CONTACT US

If you have questions, concerns, requests, or complaints regarding this Privacy Policy or VenturaX Network Hub’s handling of personal information, please contact us:

VenturaX Network Hub

57 Walgrove Place SE

Calgary, Alberta, Canada T2X 5A9

Email: venturaxnetworkhub@gmail.com

We will make reasonable efforts to respond to privacy-related inquiries and requests in accordance with applicable privacy laws.

Effective Date: August 31, 2026